Book a space

Societies can book 3 bookings of up to 2 hours a week through Resource Booker, with your booking time including your set-up and get-out time. Any additional bookings will need to be approved by sarooms@ or dosda@.

Commercial spaces cannot be booked before noon on the weekend. All booking requests in commercial areas or requiring any support, e.g. catering, tech, etc, must be made at least 2 weeks before your booking. You must contact all relevant departments at least 2 weeks before your booking to arrange food, drink, tech etc.

Any bookings made on behalf of a third party will be treated as if the third party were making the booking themselves. There may be hire costs for non-affiliated groups.

Any group selling items to raise funds for anything other than a charity or Society/Subcommittee must have the relevant license.

No events restricting attendance, e.g. ticketing, may be held in the Main Bar or commercial areas during regular operational hours unless otherwise agreed. Attendees of events held on nights when there is an entry fee to the Union will need to pay this entry fee unless otherwise agreed.

No alcohol purchased from outside the building can be brought into the building. Unless previously agreed, no alcohol may be consumed outside the bar areas. No hot drinks are allowed in any room unless purchased in the building. Unless otherwise agreed with said team, all catering must be fulfilled by The Union's catering team.

Rooms must be left the way they were found, i.e. chairs and tables back in the correct place and no litter left. If the space is not left in an acceptable condition, you will be liable for a fee equal to your original booking fee or higher. Groups with free access will be charged at least £15.

Ents staff can assist on all matters relating to tech, including advising, designing, and operating your event. A crew member is required if you wish to use any of the AV capabilities in StAge or Club 601.

Decorations brought into the building must be fireproofed. Ents Crew can help with this but need at least two weeks' notice, and your decorations dropped off at least 24 hours before your event. There may be a cost for this service. No tape or blue tack can be used to attach anything to painted surfaces.

If you need more equipment than is available in your event's venue, a hire kit is available on request and after training. Email ents@ to enquire. This equipment cannot leave the building. The kit includes:

• A PA system.
• Three microphones with stands.
• Cables for electroacoustic guitars, pianos, etc.
• An aux cable.
• Power extension cables for your amplifiers and equipment.
• All necessary cabling.

A dry hire refers to just the venue with no tech, and a wet hire refers to hiring the venue and its technical abilities. Below are some examples of events and how many technicians would be required.

• 1 Technician: Speaker/Presentation/Careers Fair/Club Night
• 2 Technicians: Live music
• 3-4 Technicians: Events involving complex Lighting, Sound, Visuals/Projections and/or a Stage Manager

The following cancellation policy applies to room booking fees. To provide sufficient notice, you must email both does@ and sarooms@. Cancelling a resource booker booking is not sufficient notice.

Failing to attend your booking counts as 0 days notice, and repeatedly not turning up for your bookings may impact your future room booking privileges.

The following cancellation policy applies for service fees and minimum bar spends. Any bookings cancelled with more than 2 weeks notice will not incur any fee. To provide sufficient notice, you must email both does@ and sarooms@. Cancelling a resource booker booking is not sufficient notice.

Failure to attend your booking counts as 0 days notice. Adverse weather cancellation – cancellation charge will be at the manager’s discretion.

We can offer wine and various soft and alcoholic drinks on a sale-or-return basis. The Minimum Bar Spends are how much money must be taken by the bar. If this amount is not reached, you will be charged for the difference. For more information, please email sabar@ to speak to our Bars Manager.

Various catering options are available, including hot savery, nibbles, finger buffet, tea and coffee, snacks, cakes, etc. We can also cater to a variety of dietary needs. Please note final confirmation of requirements must be sent to sacatering@ at least 2 weeks before your event. For more information email sacatering@.

If your event includes alcohol or more than 100 people, you may need a Customer Safety presence. Our CS team are also able to handle ticketing and on-door sales. They will monitor activities and ensure guests follow the venue's rules; they will also handle any behavioural issues that may occur. Our CS team consists of SIA Licensed individuals as well as unlicensed event stewards.

If groups need the Customer Safety Team to work their Box Office (required if using native or any form of Club Night), there will be an additional cost based on the staff required and the timing of the Box Office; this cost is POI. If events are society events on our website, they can print off ticket lists to do their own box office (excluding club nights). If we have added non-club night events to Native, we can send them an excel list to do themselves.

We offer various services off Union property. Our CS team is available to use as security for events in town. The bars team has first refusal on any event on University Property.

Our Design & Marketing department can assist with design elements for your event, from assistance in creative design to printing large-scale posters.

We can assist with wristbands, both the design for a personalised or supply of a generic option. We can also sell tickets for your event - see the society website guide for more.

If you require a float for your event, these can be sourced from the Cash Office. Please ask unionfinance@. Inform us of the purpose, location, and items/charge for purchase.