What is an AGM?
An Annual General Meeting is held in order to make changes that will affect the way the society is managed. Therefore they must be open to each and every one of the society’s members. Only paid members of the society are able to vote in an AGM.
Societies must hold an AGM at least once every academic year in order to re-elect all the committee positions thereby allowing new people to hold roles within the society.
Other reasons to hold an AGM:
• To make any necessary changes to the society’s constitution
• Discuss major issues within the society
• Finalise the membership fee for the following academic year
• Elect any honorary officers or members.
What is an EGM?
An Extraordinary General Meeting is basically identical to an AGM in the way it is run. Instead of being held annually however they can be held at any time to fill any executive committee position which becomes available, or to amend the constitution. Like AGMs, EGMs cannot be held within the first 2 weeks of term, or outside teaching weeks. Depending upon your reasons for holding an EGM a Returning Officer from the Societies Committee may have to be present, therefore please still email the Societies Elections Officer informing them of your plans.